Experts reveal the biggest summer hosting mistakes to avoid in 2025

While I can spend hours dreaming about summer garden party decor, I'm always worried about forgetting something when the event finally rolls around.

But a show-stopping summer gathering is about far more than the food or the decor. There are plenty of other components that come together to make it a success, including the company, the atmosphere, and, of course, a stress-free host. But in order to ensure that's always the case, I asked the experts to weigh in on the biggest summer hosting mistakes – and how to avoid them, so that you'll always be one step ahead.

1. Overcomplicating the menu

I certainly have to hold myself back when it comes to building a summer barbecue menu or trying out elaborate summer salads – and when it comes to warm-weather hosting, simplicity is key.

'Complicated, high-maintenance recipes can keep you in the kitchen instead of enjoying the party,' says Ryan Abney, founder of RA Event Design. 'Instead, lean into seasonal ingredients with simple, flavorful dishes that can be made ahead: think marinated grilled vegetables, chilled pasta salads, or fruit-forward desserts that double as decor.'

2. Leaving food out for too long

The summer weather always feels like a treat until I'm plating up appetizers or desserts in the sweltering heat.

'If something needs to be cooked last minute or doesn’t hold up well in the heat, it just creates stress,' says Forrest Webber, owner of The Trade Table. 'I usually have the most success with grilled items that can be made in batches, cold sides that sit well, and drinks that guests can serve themselves.'

It's worth planning out when you'll serve frozen desserts, too – especially if you're hosting a crowd. 'Serve ice cream last and never refreeze once melted, Andia advises. 'It ruins the texture and flavor.'

3. Running out of ice

No matter how many spectacular summer cocktails you whip up, running out of ice on a hot day is a cardinal sin when it comes to hosting – so here's how to ensure you have enough.

'In the summer heat, guests reach for beverages constantly,' says Cathy O'Connell, co-founder of COJ Events. 'Make sure to pre-chill wine, beer, and mixers, and estimate at least 1 lb. of ice per person.'

'Always have more than you think you’ll need,' adds Andrew Shortell, CEO of tableware rental business Hestia Harlow. 'And don’t forget a beautiful water station with citrus slices or herbs; it’s as much about function as it is flair.'

4. Not using your outdoor space effectively

My dream outdoor evening party usually involves a sprawling table, but if space is limited it can be difficult to optimize your backyard setup.

'Make it easy for people to move around,' advises Laetitia Laurent, principal of Laure Nell Interiors. 'I like to set up snacks by the pool, a self-serve bar near the outdoor kitchen or grill, and soft seating throughout. It keeps guests from bunching up in one area.'

The key, it seems, is a functional layout that creates flow. 'Use outdoor rugs to define gathering spaces,' suggests Ryan. 'At the table, I'd recommend keeping your decor low and simple to encourage conversation – and make room for guests to reach for sharing dishes.'

5. Getting the timing wrong

Once my food preparation is done and my tablescape is complete, I'm always eager to welcome my guests – but kicking things off too early can be a significant summer hosting mistake.

'Midday sun might sound good in theory, but hosting during the hottest hours can leave guests overheated and uncomfortable,' says Ryan. 'Consider starting your gathering in the late afternoon or early evening when temperatures begin to dip.'

Setting up outdoor table shades and cooler areas to sit is essential. 'Prioritize shade using umbrellas, tents, or even by hanging fabric for a breezy, resort-like canopy,' Ryan suggests.

6. Forgetting the mood lighting

If you do opt for an evening affair, there's one vital detail to consider: outdoor wireless lighting ideas.

'It’s amazing how many people pour energy into the table setting and forget what it looks like after the sun goes down,' says Laetitia. Think about your outdoor table lighting as well as sectioning off different areas and lighting walkways for safety and a subtle glow. I always layer lighting with lanterns, string lights and a few candles to keep the vibe going into the evening.'

7. Skimping on seating

It's easy to forget about seating when you're hosting a casual, buffet-style gathering, but you'll want to ensure that every guest is comfortable.

'Provide a mix of seating options,' advises Ryan. 'I like lounge-style cushions or lightweight chairs that guests can move as they mingle.'

'You don’t need a chair for everyone, but there should be places to perch,' Laetitia confirms. 'I mix benches, poufs, and even oversized pillows. It feels casual but intentional.'

8. Using impractical tableware

Although I'd love to show off my favorite serveware at every summer soiree, outdoor safe tableware is always best to save your best pieces from breakages.

'Relying on lightweight or fragile crockery can cause issues,' says Cathy. 'Glass can shatter easily on patios or lawns, and windy days can flip paper plates. I'd recommend investing in chic melamine or enamelware plates, sturdy drinkware, and weighted linens or clips to keep everything in place on your table.'

If you don't have enough to go around, there's plenty of chic sustainable tableware options that can cater for a crowd.

Must-haves for every spectacular summer host